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Procurement Notice   The 3rd (2014-2018) Multi Donor Parliamentary Support Programme (PSP) End of Project Evaluation for Parliament of Zimbabwe and Office of the Auditor General

                                                                                                     

 

 

The Parliament of Zimbabwe in partnership with UNDP intend to carry out an end of project evaluation for the 3rd (2014-2018) Multi-donor Parliamentary Support Programme (PSP). The primary objective of the End of Project Evaluation is to review implementation and development results of the PSP project, and identify lessons learnt in designing and managing future programs. The End of Project Evaluation should review the project’s contribution to development outcomes and the degree to which the project achieved its development objectives and outputs as set in the project document. It should assess issues of effectiveness, efficiency, relevance and sustainability of the project and recommends the way forward.

The Parliament of Zimbabwe in partnership with UNDP are inviting applications from interested Individual consultants with knowledge and demonstrated experience of project completion report or post evaluation of projects/programmes preparation, specially experience in reviewing Governance Programmes.

Interested consultants should access the consultancy terms of reference on the; Parliament of Zimbabwe website: http://www.parlzim.gov.zw/ and UNDP website : www.zw.undp.org.

Potential consultants should submit three copies (3) each separate technical and financial proposals, sealed and clearly labelled with the description of the tender, to: The Clerk of Parliament, Corner Kwame Nkrumah Avenue/3rd Street, P.O. Box CY 298, Causeway, Harare, Zimbabwe on or before 11 March 2019 not later than 1600hrs (local Time).

 

Requests for any clarifications on the process should be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it.; cc: This email address is being protected from spambots. You need JavaScript enabled to view it.. Clarification requests submitted to any other email address will not be responded to.  Only requests for clarifications received on or before 7 March 2019 will be responded to.     

 

 

 

 

 

 

                                                                             

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TERMS OF REFERENCE FOR THE 3RD MULTI DONOR PARLIAMENTARY SUPPORT PROGRAMME (PSP) END OF PROJECT EVALUATION FOR PARLIAMENT OF ZIMBABWE AND OFFICE OF THE AUDITOR GENERAL

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1. BACKGROUND INFORMATION

The Multi-donor Parliamentary Support Programme for Parliament (PSP) and the Office of the Auditor General of Zimbabwe was designed in response to Zimbabwe ‘s development priorities outlined in the Zimbabwe United Nations Development Framework (ZUNDAF) 2012-2015, the Zimbabwe Agenda for Sustainable Socio-Economic Transformation (ZimAsset), the Constitution of Zimbabwe, and the Parliament of Zimbabwe Institutional Strategic Plan 2014-2018. This programme is supported by the UNDP, the European Union and the Government of Sweden.

 

The Constitution of Zimbabwe has expanded the powers of Parliament in line with the doctrine of the Separation of Powers, between and amongst the Judiciary, the Executive and Parliament. Section 119 of the Constitution confers Parliament with the power to protect the Constitution and promote democratic governance in Zimbabwe. Although it is a rarity to have total application of this doctrine, in particular, as it relates to the intricate and intimate relationship between Parliament and the Executive, the Constitution has provided considerable powers to enable parliamentary sovereignty and democracy.

 

The overall objective of the programme, as defined in the Project document, is to enable the Parliament of Zimbabwe (POZ) to perform its core functions for improved legislation, participation, representation and accountability. The specific outcomes of the project are articulated as follows: -

 

Outcome 1: New laws enacted and old laws aligned with the Constitution.

Outcome 2: Oversight function of Parliament strengthened; Governance systems enhanced.

Outcome 3: People’s participation in legislation formulation, decision-making and related democratic processes increased.

Outcome 4: Parliament’s performance of its core functions strengthened through capacitating Parliament leadership and staff.

Outcome 5: Gender Mainstreamed in Parliament systems and processes

 

Rationale for the assignment

The Multi-Donor Parliamentary Support Programme provides the overall programme framework for strengthening Parliament’s legislative, representative and oversight functions in Zimbabwe. The programme is now at the end-level of its implementation. The Programme Steering Committee held on the 26th of September, 2016, in line with the provisions of the Parliamentary Support Programme (PSP) document, recommended the carrying out of a Mid-Term Review (MTR) of the Programme as part of a process to ensure the PSP’s alignment to the cycle of Parliament’s Strategic Plan which came to an end in 2018 (coinciding with the end of the 8th Parliament). The mid-term review, carried out in August 2017, provided a strategic opportunity, to review the progress that was made towards achieving the outcomes, outputs, targets and indicators in the PSP and the Parliament’s Institutional Strategic Plan; determined appropriate measures for refocusing the programme strategies where necessary, highlighted areas of strength and opportunities for achieving the desired results and captured effectively the lessons learned  while also identifying the possible challenges, gaps and areas needing strengthening. It also provided an opportunity for the programme to further integrate any emerging and contemporary programming aspects that are relevant for Parliament’s work and which might have been left out at design stage. Subsequent to the MTR, in order to buttress and compliment programme management and coordination expertise, the programme seeks to engage a consultant to carry out an end of project evaluation whose efforts will be complemented by a UNDP Parliamentary Development Expert.

 

2. OBJECTIVE OF THE EVALUATION

 

The primary objective of the End of Project Evaluation is to review implementation and development results of the PSP project, and identify lessons learnt in designing and managing future programs. The End of Project Evaluation should review the project’s contribution to development outcomes and the degree to which the project achieved its development objectives and outputs as set in the project document. It should assess issues of effectiveness, efficiency, relevance and sustainability of the project and recommends the way forward.

3. SCOPE OF WORK

The Consultant will, specifically;

3.1       Conduct a desk study/review of key relevant project documentation available.

3.2       Collect all available information considered necessary for the preparation of the technical, economical, financial and institutional analysis of the completed project that are required for the preparation of the End of Project Evaluation.

3.3       Consult and engage with Parliament departments and committees that benefited from the project and Office of the Auditor General, with a view to assess the delivery of expected project outputs and results.

3.4       Review progress and achievement of the project in line with resources spent on the project.

3.5       Assess whether the programme met all its development objectives as indicated in the results framework including (a) assessment of the relevance, consistency and sustainability; (b) achievement of the expected outputs, outcome and development results; and (c) compliance with relevant covenants and safeguards.

 

3.6       Identify main project components related activities that had impact on the performance of Parliament of Zimbabwe and Office of the Auditor General with respect to transparency and accountability, and institutional performance and effectiveness          

3.7       Identify implementation bottlenecks and lessons learnt and recommend ways of improvement.

3.8       Assess the implementation of the programme with respect to timing of fulfilment of disbursement conditions, efficiency and effectiveness in start-up, disbursement, auditing, and management by Parliament of Zimbabwe.

3.9       Assess performance of the Parliament of Zimbabwe and the UNDP at all stages of programme design and implementation (identification, appraisal, negotiation, implementation and completion of the project).

3.10     Draw up lessons to be learnt with regard to project design, implementation and management (appraisal, approval and effectiveness conditions, disbursement, fiduciary requirement, project management and coordination, monitoring and reporting).

3.11     The Consultant will prepare the draft and final end of project evaluation report incorporating comments from Parliament of Zimbabwe, OAG and UNDP.

3.12     Parliament of Zimbabwe may further call upon the Consultant, subsequent to submission of the report to provide written responses to any questions arising from the review and approval stages of the Report.

 

4. EXPECTED DELIVERABLES

1.      Inception report demonstrating the consultants understanding of the assignment, proposed methodology, expected deliverables and outline of the end of project evaluation Report

2.      Draft End of Project Evaluation Report in line with the agreed outline

3.      Final End of Project Evaluation Report after reviews, incorporating suggested comments

4.      Submission of hard and electronic copies of materials, data collected/ analysed and other evaluation documents

 

5. DURATION OF ASSIGNMENT

Assignment is proposed to last for 10 working days over a period of 1 month. The timeframe for the work of the consultancy is tentatively planned from March to April 2019.

6. QUALIFICATIONS REQUIRED

·         Advanced degree (minimum a Master Degree) in Economics, Public finance management, project management and other related fields. A PhD in Economics or related field will be an added advantage.

·         8 years’ experience in a project management related work, 5 of which is in Senior Management level and in a multilateral institution.

·         Demonstrated experience of project completion report or post evaluation of projects/programmes preparation, specially experience in reviewing Governance Programmes

·         Experience in design, review and management of Parliamentary Development Programmes will be an added advantage.

 

7. Background document

  • Appraisal reports
  • Grant agreement
  • Audit reports
  • PEFA report
  • Implementation progress reports

 

Activities Days and Payment Schedule:

 

No.

Milestone

Timeline

Payment Schedule

(% of Total)

1

Inception Report

2 days

1st Instalment (30%)

2

Submit Draft Report

6 days

 

2nd Instalment &

Final Instalment (70%)

3

Feedback from Parliament on Draft Report

(5 days)

4

Final Report

2 days

 

Total

10 days

100%

Reporting Arrangements

The consultant will be reporting to and be supervised by the Parliamentary Programmes Coordinator of the Parliament of Zimbabwe and head of the UNDP Governance Unit.

 

Consultant’s and Client’s Obligations

The Consultant will be responsible for communications, printing of relevant material, production of the final report and other incidentals.

 

Note:

For any details and questions regarding the content of ToR and assignment please contact the Project Coordinator: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

 

 

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