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VACANCY NOTICE MAY 2019

 

 

JOB VACANCIES NOTICE NUMBER 1 OF 2019

 

 

1.      MANDATE OF APPOINTING OFFICERS OF PARLAIMENT

 

Section 154 of the Constitution stipulates that the Clerk of Parliament and other Staff of Parliament are appointed on terms of service approved from time to time by the Committee on Standing Rules and Orders and are Public Officers, distinct and separate from the Civil Service.

 

These appointments are on a performance-based contract subject to the provisions of the Officers of Parliament (Terms of Service) Regulations, 2018.

 

Applications are, therefore, invited from suitably qualified and experienced Zimbabwean citizens with a clean disciplinary / criminal record, to fill in the following vacant positions: -

 

 

POST 1

 

Job Title                     :           Principal Director Information Services

 

Grade                         :           Principal Director Level

 

         Location                     :           Information Services Directorate

                                            

Reports To                 :           Clerk of Parliament

 

 

JOB PURPOSE

 

To oversee the planning, development and implementation of strategies, policies and procedures relating to the provision of research and information services to Presiding Officers, Members and Staff of Parliament.

 

Job Description

 

 

ü  Oversee the development of strategies for the continual assessment of

the information needs of Parliament of Zimbabwe;

ü  Ensure that the infrastructure is in place for the efficient provision of current, relevant and timely parliamentary information;

ü  Manage the budget for the Information Services Directorate in accordance with approved priorities and the relevant rules and regulations;

ü  Ensure quality control of Bills Digests, background briefs, publicity material and any other material produced by the Information Services Directorate

ü  Oversee the development and deployment of information and communication technology appropriate to the needs of the Parliament of Zimbabwe;

ü  Develop and provide research and information services for Members and Staff of Parliament;

ü  Spearhead the development of human resource development programmes for officers within the Directorate;

ü  Develop synergies with other Parliaments, research and academic institutions for the provision of research and information services to Parliament:

ü  Keep Members of Parliament abreast with current developments in the legislative and policy field;

ü  Align individual staff objectives and responsibilities to the strategic objectives of Parliament and monitor performance of staff in the Information Services Directorate; and  

ü  Perform any other duties as assigned by the Clerk of Parliament.

 

Minimum Qualifications and Personnel Specifications

 

An Honours Degree in Social Science, Arts, Information Communication Technology, Library Science or any other relevant discipline;

ü  A Master’s Degree in Political Sciences / Social Sciences / Administration;

ü  A relevant Post-Graduate Degree will be an added advantage;

ü  In-depth knowledge and understanding of the role and functions of Parliament;

ü  10 years’ experience in Research / ICTs management, 5 of which must be at senior level

ü  Sound knowledge and understanding of research methodologies/ ICTs/ Information databases

ü  Ability to advise Presiding Officers, Members, Staff of Parliament and relevant Stakeholders on information services;

ü  Sound written and oral communication skills;

ü  Demonstrable knowledge and ability to implement Quality Management Systems (QMS) ISO 9001:2015 will be an added advantage;

ü  Demonstrable ability to produce high quality  research papers, briefs and reports;

ü  Demonstrable oral and written ability to express ideas tactfully, clearly and concisely;

ü  Ability to maintain confidentiality and adhere to the Official Secrets Act at all times; and

ü  Capability to develop and maintain effective working relationships with Members, Officers of Parliament as well as with the general public

 

 

 

POST 2

 

Job Title:                    Transport Manager

 

Grade :                       Deputy Director Level

 

         Location:                    Human Resources & Administration Directorate

                                            

Reports To:                Principal Director, Human Resources & Administration

 

 

Job Description

 

 

ü  Review the soundness, adequacy and application of accounting, financial and other operating controls within the Transport department;

 

ü  Administer the Parliament transport fleet as approved by the Principal Director Human Resources & Administration;

 

ü  Facilitate servicing and repair of the Parliament fleet by reputable service providers;

 

ü  Facilitate convening of the board of enquiry into accidents involving Parliament Officers and the generation of attendant reports;

 

ü  Provide transport services for Parliament business, including but not limited to out-going delegations, conferences, seminars, attachments and any other Parliamentary duties.

 

ü  Ensure vehicle licensing and other statutory requirements are met at all times;

 

ü  Perform any other duties as may be assigned by the Principal Director Human Resources & Administration;

 

 

Minimum Qualifications and Personnel Specifications

 

 

Ø  Higher Diploma in Transport / Logistics.

Ø  10 years in transport management, 3 of which are must be at supervisory level;

Ø  5 “O” Levels, including English Language and Maths

Ø  Sound administrative skills;

Ø  A valid Class 4 driver’s license;

Ø  Ability to work under pressure;

Ø  High levels of integrity and professional ethics

Ø  Customer service orientation;

Ø  Effective communication skills.

Ø  Some mechanical knowledge will be a distinct advantage

Ø  Demonstrable knowledge and familiarity with implementation of Quality Management Systems (QMS) ISO 9001:2015 will be an added advantage

 

 

POST 3

 

Job Title         :           Human Resources Officer (Training & Development)

 

Grade             :           8/7

 

         Location         :           Human Resources & Administration

                                            

Reports To     :           Director Human Resources & Administration

 

Job Description

ü  Identify training and development needs within Parliament through job analysis, appraisal schemes and regular consultation with managers, supervisors and staff:

ü  Design and expand training and development programmes based on the needs of the organisation and the individual:

ü  Plan and assess the 'return on investment' of any training or development programme;

ü  Develop effective induction programmes for new staff and student attachés;

ü  Monitor and review the progress of trainees;

ü  Conduct appraisals and devise individual learning plans;

ü  Produce training materials for in-house development programmes;

ü  Manage the delivery of training and development programmes;

ü  Evaluate training and development programmes;

ü  Ensure that statutory training requirements are met; and

ü   

ü  Performs any other human resources duties as assigned by the Director Human Resources

Minimum Qualifications and Personnel Specifications

Ø  Honours Degree in Human Resources Management, Psychology, Social Sciences

Ø  IPMZ Diploma in Training Management or equivalent

Ø  5 “O” Levels, including English Language and Maths

Ø  Five years relevant experience in a public institution

Ø  Effective communication and presentation skills

Ø  Ability to work under  pressure  with minimal supervision

Ø  Knowledge of Quality Management System (QMS) ISO 9001:2015 will be an added advantage

 

 

POST 4

 

 

Job Title                     :           Research Officer (x 12)

 

-          Population Studies / Demography  x 2

-          Public Finance and Economics   x2

-          Law x3

-          Environmental Studies / Sciences  x 1

-          Education  x 1

-          Agriculture/ Agricultural Economics/ Agrarian Reforms/ Rural Development x 2

-          Labour Economics  x1

Grade                         :           8/7

 

Location                     :           Research Department

 

Reports To                 :           Director - Research

 

Job Description

 

ü  Provide proactive and reactive research and analysis services to Parliamentary Portfolio Committees;

ü  Conduct research on socio-economic and political issues as they impact on Zimbabwe;

ü  Prepare well researched background papers for Presiding Officers, Members of Parliament (MPs) and Senior Staff of Parliament attending workshops, seminars and conferences;

ü  Prepare speeches for the Presiding Officers and Senior Officials of Parliament, as required;

ü   

ü  Assist MPs with information pertaining to the development of their constituencies;

ü  Create and update information databases including the informatics database;

ü  Liaise with relevant government agencies, institutions of higher learning, research institutes and other stakeholders; and

ü  Perform any other duties as may be assigned from to time by the Director of Research;

 

Minimum Qualifications and Personnel Specifications

 

 

Ø  An Honours Degree in the fields outlined above

Ø  A Master’s Degree in the afore-mentioned professional fields is an added

            advantage;

Ø  Demonstrable research or policy formulation or implementation experience at university, government department or institution of similar standing;

Ø  5 “O” Levels, including English Language and Maths

Ø  Advanced verbal and written communication skills;

Ø  Sound interpersonal and organisational skills;

Ø  Good analytical and presentation skills

Ø  Ability to work under  pressure  with minimal supervision

Ø  Innovative, highly motivated and able to work in a team

Ø  High level of commitment

Ø  Advanced computer literacy skills;

Ø  At least 2 years relevant working experience

Ø  Knowledge of Quality Management System (QMS) ISO 9001:2015 will be an added advantage

 

 

POST 5

 

Job Title                     :         Clerk of Committees (x 3)                                                

 

Grade                         :         8/7

 

Location                      :        Procedural Services Directorate

 

Reports To                 :       Assistant Clerk

 

Job Description

 

ü  Provide secretarial, administrative and decision support to Parliamentary

Committees;

ü  Prepare briefing material for Committees;

ü  Organise Committee meetings and produce minutes for meetings timeously;

ü  Liaise with civil society organisations, line Ministries and other stakeholders on Committee business;

ü  Organise Committee field visits, enquiries and public hearings;

ü  Provide procedural advice to Portfolio and Thematic Committees;

ü  Record management for all Committee information and documents;

ü    Research on relevant subject matter, analyse and synthesize material for investigation in collaboration with the Research department; and

ü  Produces of reports of Committees proceedings.

 

Minimum Qualifications and Personnel Specifications

Ø  A Social Science, Economics, Accounting or Arts Degree;

Ø  A Bachelor of Laws Degree;

Ø  A relevant Master’s Degree will be an added advantage;

Ø  5 ‘O’ Levels including English Language and Maths;

Ø  Proficiency in English and at least one or more local languages;

Ø  Sound knowledge of Parliamentary business especially the Committee

System;

Ø  Good verbal and written communication skills;

Ø  Experience in manual and electronic records management;

Ø  Computer literacy; and

Ø  Knowledge of Quality Management System (QMS) ISO 9001:2015 will be an added advantage.

 

POST 6

 

Job Title                     :           Interpreters / Translators (x9)

                                                Sign Language (2)

Tonga, Nambya, Kalanga, Venda, Shangani, Ndau, Chibarwe, Xhosa (7)

 

Grade                         :           8 / 7

 

Location                     :           Public Relations Department

 

Reports To                 :           Director Public Relations

 

 

Job Description

 

ü  Interpret accurately and simultaneously vernacular languages spoken during plenary sittings of the House and Parliamentary Portfolio Committees business;

ü  Produce educational material on Parliament for schools, civic society and the general public in vernacular languages;

ü  Produce Parliament articles and other publications;

ü  Cover Parliament events like workshops, seminars and conferences through photography and writing;

ü  Translate Parliament fact sheets and other documents into local languages;

ü  Assist in conducting public hearings and educational outreach programmes;

ü  Develop Parliamentary terminology in liaison with various stakeholders; and

ü  Perform any other duties as may be assigned from to time by the Director Public Relations;

 

Minimum Qualifications and Personnel Specifications

Ø  An Honours Degree in Arts / English and Communication Studies;

Ø  A post graduate qualification in Education is an added advantage;

Ø  Sound Public Relations / Marketing knowledge is a distinct advantage;

Ø  Good communication skills, both verbal and written;

Ø  Ability to interpret and translate at least any two of the following vernacular languages Chewa, Chibarwe, Kalanga, Khoisan, Nambya, Ndau, Shangani, Sign Language, Sotho, Tonga, Venda, Tswana and Xhosa

Ø  At least 2 years relevant working experience;

Ø  5 “O” Levels, including English Language and Maths; and

Ø  Knowledge of Quality Management System (QMS) ISO 9001:2015 will be an added advantage.

 

 

POST 7

 

Job Title                     :         Principal Housekeeper                                                  

 

Grade                         :         7

 

Location                     :        Human Resources & Administration Directorate

 

Reports To                 :        Sergeant-At-Arms

 

Job Description

 

ü  Check all outgoing and incoming laundry and dry cleaning;

ü  Maintenance of records of incoming stock, stored stock and issuing out of stock of institutional provisions and materials:

 

ü  Inspection of floors and signing of floor inspection form;

ü  Time-keeping for processions;

ü  Sourcing quotations as per Government Procurement requirements;

ü  Assisting in maintenance of attendance register of Members of

Parliament; and

ü  Performing any other related duties that may be assigned by supervisor

from time to time;

 

Minimum Qualifications and Personnel Specifications

Ø  A Higher National Diploma in Tourism and Hospitality Management (HEXCO);

Ø  5 ‘O’ Level subjects at Grade C or better including English Language and

       Mathematics;

Ø  Sound communication and public relations skills;

Ø  Good interpersonal skills;

Ø  Sound knowledge of government procurement and maintenance procedures;

Ø  5 years relevant working experience; and

Ø  Knowledge of Quality Management System (QMS) ISO 9001:2015 will be an added advantage,

 

 

POST 8

 

Job Title                     :        Office Orderly (x 1)                                               

 

Grade                         :         13

 

Location                      :          Sergeant-At-Arms Department

 

Reports To                 :        Senior Housekeeper (Head Orderly)

 

 

Job Description

 

Dispatching external mail to recipients;

ü  Facilitate distribution of relevant documents to Members of Parliament;

ü  Operating recording machines in the chambers and Committees;

ü  Movement of furniture and other assets within Parliament Building;

ü  Circulation of mail and other documents within Parliament building (internal

      mail); and

ü  Perform any other duties as may be assigned from time to time by Senior

     Housekeeper.

 

Minimum Person Specifications, Qualifications & Experience

 

Ø  5 ‘O’ Level subjects at Grade C or better including English Language and Mathematics

Ø  Excellent interpersonal, communication and public relations skills

Ø  2 years relevant working experience

Ø  Knowledge of Quality Management System (QMS) ISO 9001:2015 will be an added advantage

 

In return, Parliament of Zimbabwe offers a comparatively competitive public sector remuneration package which will be disclosed to shortlisted candidates.

 

Applications, together with fully detailed curriculum vitae, copies of certified educational and professional certificates, a motivation letter of not more than 200 words (for posts 1 and 2) and three contactable referees, clearly showing which job is being applied for, should be hand-delivered and / or sent to:

 

The Clerk of Parliament

Parliament Building

Corner Third Street & Nelson Mandela Avenue

P.O. Box CY 298

Causeway

HARARE

 

Alternatively submissions can be e-mailed to: This email address is being protected from spambots. You need JavaScript enabled to view it.

Canvassing and CV fraud will lead to automatic disqualification.

All those who attended interviews for any of the above posts should not bother to apply.

 

The closing date for receiving applications is Friday, 14th June, 2019

 

 

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